Executive Assistant to the President

We are looking for an Executive Assistant for the Akkodis Global Business Unit, a key part of The Adecco Group. Akkodis is a global Smart Industry powerhouse that delivers cross-industry expertise in technology to enable digital transformation and accelerate innovation. Their new assistant will play a critical role in assisting with the daily operations. The position is based in Zurich, and a hybrid work model is being promoted.

The role requires you to provide administrative support to the President. You understand the landscape within a corporate organization and functions of all stakeholders involved. You are solutions-driven, extremely positive and love the idea of working at a fast and demanding pace. Your skillset includes being proactive, bringing a blend of professionalism and flexibility. As a person of trust, you understand the executive’s unspoken needs. This goes hand in hand with managing the agenda, arranging complex travel and processing expense reports in addition to managing your executive’s mailbox.

Your Akkodis executive is a business professional with extensive leadership experience and exudes passion in what he does. He is a strategic thinker and a sharp-minded individual with a big heart, requiring someone who can keep up with him. We are looking for a person who is eager to go above and beyond. If you consider yourself to be a fit based on these requirements, we can assure a fruitful working relationship.

Primary responsibilities include but are not limited to:

• Managing an extremely dynamic calendar; ensuring that all appointments are scheduled based on business priorities, playing the role of a «gatekeeper/gateway» with a helicopter view.
• Arranging complex international travel (visa, itineraries, etc.), including processing expense reports. Hence, your résumé must reflect that you have collaborated laterally with every level of an organization and have planned travel across different time zones.
• Managing your executive’s mailbox, composing correspondence and redirecting correspondence as needed.
• Organizing logistics around workshops and off-sites, booking facilities; managing budgets.
• Serving as the President's administrative liaison to other departments.
• Arranging and maintaining files in an efficient manner.
• Acting as the «barometer» who is in touch with the issues in the business environment and keeping the President updated.

Requirements:

Primary requirements for this role are to:

• Respect confidentiality.
• Work independently on your daily projects from conception to completion.
• Maintain a realistic balance among multiple priorities.
• Quickly grasp correlations and their effects on day-to-day operations.

• Bachelor's degree in business administration or similar with 8+ years of experience in supporting executives in a corporate environment.
• Ideal industrial background: Technology, IT, Consulting.
• Business fluent in English and German (levels C1 or C2), French language skills considered a plus.
• Full proficiency in MS-Office-Suite and collaboration tools, e.g., Teams, SharePoint.
• Clear and precise communication skills, responding to subtle cues, and reacting with situational appropriateness.
• Meticulous organizational skills with fierce attention to detail.
• You are a self-directed, trustworthy and solution-oriented person and bring positive energy to the company.

Up for the challenge?

You will be offered an exciting role in a vibrant environment. While the company is well-settled and highly successful, the team-oriented environment still has a lively energy similar to that of a start-up. If this role attracts you, please apply online and include your cover letter with motivation, resume, possible references, and educational diploma. We are looking to fill this position as soon as possible.

It’s an exciting time to be part of the Adecco Group team. We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 30,000+ colleagues with a collective spirit working in over 60 countries globally.

You’ll have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways to achieve total balance between the demands of their jobs and their lives. That’s why we give you the autonomy and support you need to work in the way that makes you most productive, agile, confident, and insightful.

Putting people first, pioneering with a collective spirit and always advancing with a growth mindset -that’s what we stand for at the Adecco Group. Here, we are all individuals with a unique perspective on the world we live in. That’s what makes us stronger. Whoever you are and whatever your background, you can be yourself. So, we aim to build on the attributes that make you, you. We offer a range of world-class resources for upskilling and development, satisfying your curiosity while the sharing skills, knowledge, and expertise to grow together.

Make an impact where it matters most.

We believe that having an understanding of the hiring process helps you to prepare, feel, and be, at your best. As a global, multi brand organization with multiple different roles, our application process can vary.

On our career site, you will find some of the key steps you can expect to guide you along the way. As one of the world’s largest employers we believe in talent, not labels, and focus on the diverse and unique skills our people bring. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued. Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain.

The Adecco Group is proud to be an Equal Opportunity Employer.

Posting date: 22-08-2024